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Interior quotation format: what it is
A quotation is a priced offer made before any work or delivery: the buyer accepts it, usually with a purchase order, and the accepted terms become the contract. No GST is payable on a quotation; it shows the GST that the tax invoice will charge. Kitchens, wardrobes and ceilings priced by running ft and sq ft.
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On this page
- Example: a filled interior quotation format
- How to fill in the interior quotation format
- Name the materials on every line
- Payment stages clients accept
- Worked example
- What to put on a quotation, field by field
- India GST rules for a quotation
- Mistakes to avoid
- Quotation vs other sales documents
- Questions people ask
Example: a filled interior quotation format
- The title says what the document is: a quotation.
- A reference from your own series.
- Your name, address and GSTIN.
- Who it is for.
- Each line: description, HSN/SAC, quantity, rate and taxable value.
- GST split by component: CGST and SGST in the same state, IGST across states.
- The total in the document's currency and format.
Worked example: the numbers behind the quotation above
| Item | Qty | Rate | Taxable value | Tax |
|---|---|---|---|---|
| Modular kitchen, L-shaped: BWP plywood carcass, 1 mm laminate shutters, soft-close hinges and channels, quartz counter; per running ft | 12 | ₹14,500.00 | ₹1,74,000.00 | ₹31,320.00 |
| Sliding wardrobes, 2 bedrooms, 7 ft high: HDHMR carcass, laminate fronts; per sq ft of front | 84 | ₹1,650.00 | ₹1,38,600.00 | ₹24,948.00 |
| Gypsum false ceiling with cove lighting profile, living and dining; per sq ft | 420 | ₹115.00 | ₹48,300.00 | ₹8,694.00 |
| Design fee: layouts, 3D views and working drawings | 1 | ₹35,000.00 | ₹35,000.00 | ₹6,300.00 |
| Taxable value | ₹3,95,900.00 | |||
| CGST 9% | ₹35,631.00 | |||
| SGST 9% | ₹35,631.00 | |||
| Total | ₹4,67,162.00 | |||
GST is worked out per line and split into CGST and SGST (same state) or IGST (other state) from the two GSTINs.
How to fill in the interior quotation format
- Add your studio name, address and GSTIN, and the client's flat or site address.
- Price each element in its usual unit: running ft for kitchens, sq ft for wardrobes and ceilings.
- Name the board, finish and hardware brand on every line.
- Set the payment stages, exclusions and validity, then save and send.
Name the materials on every line
| Element | What to specify |
|---|---|
| Carcass | Board type and grade, such as BWP or BWR plywood, HDHMR or MDF, and thickness |
| Shutters and finish | Laminate, acrylic, veneer, PU or membrane, with brand and thickness |
| Hardware | Hinges, channels and lift-ups: brand, and whether soft-close |
| Countertop | Granite or quartz, thickness and edge profile |
| False ceiling | Gypsum or POP, framing brand, cove or profile lights |
| Edge banding and handles | Thickness, profile or handle model |
Payment stages clients accept
- 10% on signing, to start detailed design
- 50% on approval of final drawings, before materials are ordered
- 35% when installation starts on site
- 5% on handover, after the snag list is closed
Worked example
A 2BHK in Pune: an L-shaped modular kitchen of 12 running ft at ₹14,500 (₹1,74,000), wardrobes with 84 sq ft of sliding front at ₹1,650 (₹1,38,600), 420 sq ft of gypsum ceiling at ₹115 (₹48,300) and a design fee of ₹35,000. The quotation comes to ₹3,95,900 before GST, plus ₹71,262 GST at 18%, for ₹4,67,162 in all.
What to put on a quotation, field by field
| Field | What to enter |
|---|---|
| Document title | Say exactly what it is: "Quotation". The title tells the buyer and the tax authority how to treat it. |
| Number and date | A reference number of your own series and the date. Quotes and proformas do not use the tax invoice series. |
| Your business | Name, address and GSTIN (state code is the first two digits) |
| Customer | Name, address and GSTIN if registered; for unregistered buyers, name, address and state |
| Lines | Description, quantity, unit and rate, with the HSN code for goods or SAC for services. Each line carries its own tax rate. |
| Tax | GST rate per line. Same state: CGST and SGST, half each. Another state or export: IGST. |
| Totals | Taxable value, tax by component and the total, in the document currency. Amounts in words are customary in India. |
| Terms | Validity period, delivery time, payment terms and what is excluded. |
India GST rules for a quotation
- A quotation is not a document under the GST Act: there is no GST liability and it is not reported in returns.
- Show the GST rate and amount that the tax invoice will charge, so a business buyer can see the input tax credit and a consumer the full price.
- An accepted quotation (usually followed by a purchase order) is a contract under the Indian Contract Act, 1872, on the quoted terms. State validity, delivery and exclusions.
Mistakes to avoid
- No validity date, so an old price can be accepted months later.
- Leaving tax out of the total without saying so.
- Vague scope: list what is included and what is not.
- Not converting the accepted quote into the invoice with the same lines.
Quotation vs other sales documents
| Document | When | Asks for payment | Tax document | In the books |
|---|---|---|---|---|
| Quotation / estimate | Before the order | No | No | No |
| Proforma invoice | After the order, before supply | Advance only | No | No |
| Invoice / tax invoice | On supply | Yes | Yes | Yes: sale and receivable |
| Receipt | When paid | No, confirms payment | No (receipt voucher for advances in India) | Yes: payment |
| Credit note | After an invoice, to reduce it | No, reduces what is owed | Yes | Yes: reverses part of the sale |
Questions people ask
How are interior works priced?
Modular kitchens by the running foot of counter, wardrobes and storage by the square foot of front, false ceilings and wall panelling by the square foot of area, and loose furniture per piece. Design fees are a lump sum or a percentage of the project value.
What GST applies to interior work?
Most interior work is billed at 18% GST, whether as furniture supplied or as a works contract fitted to the property. Some materials and items carry other rates, so confirm the HSN or SAC for each line against current notifications.
What should be excluded?
Spell it out: civil changes, plumbing and electrical rewiring, appliances, light fittings, society deposits and permissions, and deep cleaning. Unstated exclusions are where most interior disputes start.
How long should the quotation be valid?
Fifteen to thirty days. Plywood, laminate and hardware prices change often, so a short validity protects your margin.