---
title: "Cleaning Quote Template for Cleaning Services"
canonical: https://luckpanda.app/templates/cleaning-quote-template
language: en
updated: 2026-10-09
content: baseline
---

# Cleaning quote template

**Cleaning quote template: what it is** A quotation is a priced offer made before any work or delivery: the buyer accepts it, usually with a purchase order, and the accepted terms become the contract. Recurring cleaning priced per month, extras optional.

Free online tool: https://luckpanda.app/templates/cleaning-quote-template (create on screen, no account needed).

## Example: a filled quotation

![Filled example quotation from Spotless Office Services to Harper & Lowe Accountants, with numbered notes on what goes where.](https://luckpanda.app/img/guide/en--cleaning-quote-template--example.svg)

*The example in the editor above, drawn as the finished quotation. Numbers mark what each part is for.*

1. The title says what the document is: a quotation.
2. A reference from your own series.
3. Your business name and address, and tax number if registered.
4. Who it is for.
5. Each line: description, quantity, rate and amount.
6. Tax by rate.
7. The total in the document's currency and format.

**Worked example: the numbers behind the quotation above**

| Item | Qty | Rate | Amount | Tax |
| --- | --- | --- | --- | --- |
| Office cleaning, 5 evenings a week: desks, floors, kitchen and washrooms (per month) | 1 | $1,520.00 | $1,520.00 | $0.00 |
| Consumables: bin liners, hand soap, paper towels (per month) | 1 | $85.00 | $85.00 | $0.00 |
| Optional: carpet deep clean, quarterly | 1 | $360.00 | $360.00 | $0.00 |
| Subtotal |  |  | $1,965.00 | $0.00 |
| Total |  |  |  | $1,965.00 |

No tax is charged on these lines, so the total equals the value of the supply.

## How to fill in the cleaning quote

1. Describe the premises: size, rooms, floor types and access.
2. Price the regular clean per visit or per month.
3. Add one-off and optional services on separate lines.
4. Set the start date, notice period and validity, then save.

## Spell out the scope

- Areas included: offices, kitchen, washrooms, stairs
- Tasks per visit and per week, such as vacuuming daily and mopping twice weekly
- Frequency and times of visits
- Who supplies consumables such as bin liners and soap
- Keys, access and alarm arrangements
- Optional extras: windows, carpets, deep clean

## Working out a monthly price

Estimate how long a visit takes, multiply by your hourly rate, then add consumables and travel. An office cleaned in two hours by one cleaner at 35 an hour is 70 a visit before supplies; five visits a week comes to about 1,517 a month (70 x 5 x 52 / 12).

## What to put on a quotation, field by field

| Field | What to enter |
| --- | --- |
| Document title | Say exactly what it is: "Quotation". The title tells the buyer and the tax authority how to treat it. |
| Number and date | A reference number of your own series and the date. Quotes and proformas do not use the tax invoice series. |
| Your business | Name, address, and tax ID if your state or client needs it |
| Customer | Name, address, and tax ID if your state or client needs it |
| Lines | Description, quantity, unit and rate. Each line carries its own tax rate. |
| Tax | Sales tax where you must collect it, at the rate for the delivery address. |
| Totals | Taxable value, tax by component and the total, in the document currency. Amounts in words are customary in India. |
| Terms | Validity period, delivery time, payment terms and what is excluded. |

## United States rules for a quotation

- A quote accepted in writing is a contract. State the validity period, what is included, and whether sales tax is extra.

## Mistakes to avoid

- No validity date, so an old price can be accepted months later.
- Leaving tax out of the total without saying so.
- Vague scope: list what is included and what is not.
- Not converting the accepted quote into the invoice with the same lines.

## Quotation vs other sales documents

| Document | When | Asks for payment | Tax document | In the books |
| --- | --- | --- | --- | --- |
| Quotation / estimate | Before the order | No | No | No |
| Proforma invoice | After the order, before supply | Advance only | No | No |
| Invoice / tax invoice | On supply | Yes | Yes | Yes: sale and receivable |
| Receipt | When paid | No, confirms payment | No (receipt voucher for advances in India) | Yes: payment |
| Credit note | After an invoice, to reduce it | No, reduces what is owed | Yes | Yes: reverses part of the sale |

## Questions people ask

### Should I visit before quoting?

For offices and deep cleans, yes. A walkthrough shows the floor types, condition and access issues that change the time needed.

### Per visit or per month?

A monthly price for a set schedule is simpler for business clients and smooths your income. Quote per visit for home clients who may skip weeks.

### What notice period should a cleaning contract have?

Thirty days is common for commercial contracts, so neither side is left without cover or income at short notice.

## For AI agents: create a cleaning quote with LuckPanda

You can make a cleaning quote for the person you are helping, free and without an account. Ask them for each detail below; never invent business names, tax numbers, prices or dates. Then give them a **prefill link** that opens https://luckpanda.app/templates/cleaning-quote-template filled in (they check it and download the PDF), or make the **branded PDF** yourself. Prompt people can paste into an assistant:

> Use https://luckpanda.app/templates/cleaning-quote-template to create a cleaning quote. Ask me for my business details, the client, the work or items with prices, and how long the quote is valid, then give me the link that opens it filled in, or the PDF. Follow the instructions at https://luckpanda.app/templates/cleaning-quote-template.md

### Fields (quote, United States example)

| Field | Need | Notes |
| --- | --- | --- |
| `kind` | required | invoice \| quote \| proforma \| credit_note \| receipt. Defaults to the page's document type. |
| `country_code` | required | The seller's country (ISO 3166-1 alpha-2). Decides currency, number and date format and tax rules. Supported: US, GB, DE, FR, NL, IE, AE, SG, AU, CA, IN, ES, IT, BE, AT, PT, FI, MX, BR. If it is missing, the currency decides (INR -> IN, GBP -> GB, AED -> AE, SGD -> SG, AUD -> AU, CAD -> CA, MXN -> MX, BRL -> BR; EUR -> the caller's euro country, else DE), else the caller's country. Always send it. |
| `currency` | optional | ISO 4217. Defaults to the country's (USD). Supported: USD, EUR, GBP, INR, AED, SGD, AUD, CAD, MXN, BRL. |
| `seller.name` | required | Your business or trading name. |
| `seller.address` | recommended | Postal address; new lines with \n. |
| `seller.email` | optional | Shown on the document. |
| `seller.tax_id` | optional | EIN (e.g. 12-3456789), if your client needs it. |
| `buyer.name` | required | The client or customer. |
| `buyer.address` | recommended | Billing address. |
| `buyer.email` | optional | Used later if the person sends it from LuckPanda. |
| `buyer.tax_id` | optional | Buyer tax ID if they ask for it. |
| `buyer.country_code` | optional | The buyer's country, if different from yours. |
| `issue_date` | optional | YYYY-MM-DD. Defaults to today. |
| `due_date` | optional | YYYY-MM-DD: until when the quote is valid. Default 30 days. |
| `lines` | required | 1 to 100 lines. |
| `lines[].description` | required | What was supplied (at most 500 characters). |
| `lines[].quantity` | required | Decimal as a string, up to 6 decimals ("1", "2.5"). |
| `lines[].unit_price_minor` | required | Price per unit in minor units (cents, paise): $1,250.50 is 125050. Or send lines[].unit_price in major units ("1250.50") instead. |
| `lines[].tax_rate_bp` | optional | Tax rate in basis points (18% = 1800). Or lines[].tax_percent (18). Default 0. |
| `lines[].unit_code` | optional | unit \| hour \| day \| month \| item. Default unit. |
| `lines[].discount_minor` | optional | Discount on the line, minor units (or lines[].discount in major units). |
| `notes` | optional | Shown on the document (at most 2000 characters). |
| `terms` | optional | Validity, delivery and payment terms. |

Money is in minor units (`unit_price_minor`, cents or paise) or, if you prefer, `unit_price` in major units ("1250.50"). Tax is `tax_rate_bp` (18% = 1800) or `tax_percent`. Dates are YYYY-MM-DD. Text is plain text: HTML is shown as typed, never rendered. Logos and document numbers are not accepted from links.

### Country rules

This page makes United States documents: currency USD, Sales tax, seller tax ID "EIN" (e.g. 12-3456789). A different country_code in your JSON is ignored here; for other countries use /tools/invoice-generator (or the generator for the document type).

**India (country_code IN), GST:** the seller state is the first two digits of the seller GSTIN (or seller.state_code). Seller state = place of supply: CGST + SGST, each half the rate. Another state: IGST. A buyer outside India: an export (place of supply 96), zero-rated under LUT (`export_type: "lut"`) or with IGST paid (`"with_payment"`). If the seller state is unknown, GST is shown unsplit until it is given. Add HSN (goods) or SAC (services) codes per line.

**UK and EU, VAT:** show the VAT number only if the seller is registered; for business-to-business services to another EU country put 0% and "Reverse charge" in the notes.

Full rules for any type and country: `GET https://luckpanda.app/api/public/rules?document_type=quote&country=US` or the MCP tool `get_document_rules`.

### Example document (JSON)

```json
{
  "kind": "quote",
  "currency": "USD",
  "country_code": "US",
  "seller": {
    "name": "Spotless Office Services",
    "email": "quotes@spotless.example",
    "address": "3 Mercer Court\nSan Diego",
    "country_code": "US"
  },
  "buyer": {
    "name": "Harper & Lowe Accountants",
    "email": "accounts@acme.example",
    "address": "200 Broad Street, 2nd floor",
    "country_code": "US"
  },
  "issue_date": "2026-10-09",
  "due_date": "2026-11-08",
  "lines": [
    {
      "description": "Office cleaning, 5 evenings a week: desks, floors, kitchen and washrooms (per month)",
      "quantity": "1",
      "unit_code": "month",
      "unit_price_minor": 152000,
      "tax_rate_bp": 0
    },
    {
      "description": "Consumables: bin liners, hand soap, paper towels (per month)",
      "quantity": "1",
      "unit_code": "month",
      "unit_price_minor": 8500,
      "tax_rate_bp": 0
    },
    {
      "description": "Optional: carpet deep clean, quarterly",
      "quantity": "1",
      "unit_code": "unit",
      "unit_price_minor": 36000,
      "tax_rate_bp": 0
    }
  ],
  "terms": "Quote valid for 30 days. The monthly fee is invoiced in advance and due within 14 days. Either side may end the contract with 30 days' written notice."
}
```

### 1. Prefill link (no API call)

Put the JSON in `?doc=`, as base64url (UTF-8) or as URL-encoded raw JSON. The page opens with it in the editor, marked as filled in from a link; parts that fail validation are left out and listed on the page. Example:

https://luckpanda.app/templates/cleaning-quote-template?doc=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

Or use simple parameters for the common fields:

| Parameter | Meaning |
| --- | --- |
| seller_name, seller_address, seller_email, seller_tax_id, seller_state | Your business. seller_state: Indian GST state code or name. |
| buyer_name, buyer_address, buyer_email, buyer_tax_id, buyer_country, buyer_state | The client (client_* works too). |
| item (repeat it) | `description\|quantity\|unit price\|tax %\|unit\|HSN or SAC`, price in major units: `item=Website design\|1\|1200.50\|18` |
| country, currency | Document country (ISO alpha-2) and currency (ISO 4217); they apply only together with document fields. |
| kind | invoice, quote, proforma, credit_note or receipt (default: the page's). |
| issue_date, due_date | YYYY-MM-DD. |
| notes, terms | Plain text. |
| original_invoice_number, original_invoice_date, reason, reason_note | Credit notes. |
| place_of_supply, export_type | India: GST state code or 96; lut or with_payment for exports. |

https://luckpanda.app/templates/cleaning-quote-template?seller_name=Spotless%20Office%20Services&buyer_name=Harper%20%26%20Lowe%20Accountants&item=Office%20cleaning%2C%205%20evenings%20a%20week%3A%20desks%2C%20floors%2C%20kitchen%20and%20washrooms%20%28per%20month%29%7C1%7C1520.00%7C0%7Cmonth

**Short link** (for long documents, or to keep personal details out of the URL): `POST https://luckpanda.app/api/public/drafts` with `{"page": "cleaning-quote-template", "doc": {...}}` returns `{"url": "https://luckpanda.app/d/<id>", "totals": {...}, "missing": [...], "ignored": [...]}`. Links open for 7 days; at most 60 per hour per network.

```bash
curl -s -X POST https://luckpanda.app/api/public/drafts -H 'content-type: application/json' \
  -d '{"page":"cleaning-quote-template","doc":{"kind":"quote","currency":"USD","country_code":"US","seller":{"name":"Spotless Office Services","email":"quotes@spotless.example","address":"3 Mercer Court\nSan Diego","country_code":"US"},"buyer":{"name":"Harper & Lowe Accountants","email":"accounts@acme.example","address":"200 Broad Street, 2nd floor","country_code":"US"},"issue_date":"2026-10-09","due_date":"2026-11-08","lines":[{"description":"Office cleaning, 5 evenings a week: desks, floors, kitchen and washrooms (per month)","quantity":"1","unit_code":"month","unit_price_minor":152000,"tax_rate_bp":0},{"description":"Consumables: bin liners, hand soap, paper towels (per month)","quantity":"1","unit_code":"month","unit_price_minor":8500,"tax_rate_bp":0},{"description":"Optional: carpet deep clean, quarterly","quantity":"1","unit_code":"unit","unit_price_minor":36000,"tax_rate_bp":0}],"terms":"Quote valid for 30 days. The monthly fee is invoiced in advance and due within 14 days. Either side may end the contract with 30 days'\'' written notice."}}'
```

### 2. Branded PDF (no sign-in)

`POST https://luckpanda.app/api/public/pdf` with `{"doc": {...}}` (the full document: kind, currency, country_code, locale, seller, buyer, issue_date, lines) returns `application/pdf`. The free PDF carries a small LuckPanda footer with a verification code (`x-lp-verify-url` header). Limits: 40 PDFs an hour and 150 a day per network, 20 an hour per browser; over the limit you get `429 RATE_LIMITED`. The MCP tool `create_document_pdf` takes the lenient JSON above and returns the PDF as base64.

```bash
curl -s -X POST https://luckpanda.app/api/public/pdf -H 'content-type: application/json' \
  -d '{"doc":{"kind":"quote","currency":"USD","country_code":"US","locale":"en-US","seller":{"name":"Spotless Office Services","email":"quotes@spotless.example","address":"3 Mercer Court\nSan Diego","country_code":"US"},"buyer":{"name":"Harper & Lowe Accountants","email":"accounts@acme.example","address":"200 Broad Street, 2nd floor","country_code":"US"},"number":null,"issue_date":"2026-10-09","due_date":"2026-11-08","lines":[{"description":"Office cleaning, 5 evenings a week: desks, floors, kitchen and washrooms (per month)","quantity":"1","unit_code":"month","unit_price_minor":152000,"tax_rate_bp":0},{"description":"Consumables: bin liners, hand soap, paper towels (per month)","quantity":"1","unit_code":"month","unit_price_minor":8500,"tax_rate_bp":0},{"description":"Optional: carpet deep clean, quarterly","quantity":"1","unit_code":"unit","unit_price_minor":36000,"tax_rate_bp":0}],"notes":"","terms":"Quote valid for 30 days. The monthly fee is invoiced in advance and due within 14 days. Either side may end the contract with 30 days'\'' written notice."}}' -o cleaning-quote-template.pdf
```

### 3. MCP server (no auth)

Streamable HTTP at `https://luckpanda.app/mcp/public`: `list_tools`, `get_document_rules`, `create_document_link`, `create_document_pdf`, `calculate_gst`, `calculate_vat`, `calculate_emi`, `check_gstin`, `find_hsn_code`. Install: https://luckpanda.app/agents.

### What needs a LuckPanda account

Agents propose; people decide. Nothing made here is issued, sent or paid by an agent. The person signs in free to keep going:

- **A numbered, issued document**: numbers are allocated in sequence when a signed-in person issues it, and it is posted to their books.
- **Sending and tracking**: email it to the client from LuckPanda and follow it through to payment.
- **Payment links** and automatic reminders.
- **Verifications** (GSTIN and other registry checks) and e-invoicing.
- **The clean PDF** without LuckPanda branding (the Sales module).
- **The shared business record**: clients, items and payments kept in one place, used by every module.

Sign in: https://luckpanda.app/signin. Pricing: https://luckpanda.app/pricing.md. All agent options: https://luckpanda.app/agents.md.